Zoom Meeting Etiquette
- As the host, start the meeting on time and log in a few minutes early so guests are not left waiting.
- Introduce yourself and all participants at the start of the meeting to break the ice.
- Use your camera if you are the host; participants should consider turning on their camera to enable eye contact and better engagement.
- Keep your microphone muted until it is your turn to speak.
- Use Zoom’s “raise hand” feature to indicate when you would like to speak and avoid talking over others.
- Avoid multitasking during the meeting: mute notifications, close unnecessary applications and stay focused on the discussion.
- Pause regularly when speaking to account for lag and ensure everyone hears you.
- Do not eat during the call; drinking water or coffee is acceptable if your microphone is muted.
- Avoid using the camera as a mirror or fidgeting on camera; stay focused on the conversation.
- Document your Zoom meeting etiquette and share it across the organization to ensure consistent practices.
- Dress appropriately for the type of meeting—casual attire for internal meetings and more formal attire when external participants are present.
- If you are in a non‑professional setting, set up a virtual background to hide your environment.
- Position your camera at eye level and look into the camera to maintain eye contact.
- Test your audio and video settings before the meeting so you don’t have to troubleshoot during the call.
- Prepare materials in advance: open documents or tabs you plan to share so you don’t search during the meeting.