FordFord Meeting Etiquette

In-Person Virtual
  • Start the weekly meeting with a positive tone by sharing personal and business good news; limit each person to about one minute.
  • Use a standardized agenda: review projects with color-coded status (red, yellow, green) and confirm the one key task each person will do to move projects forward.
  • Review key metrics (KPIs) for each functional area, discuss results and lessons learned, and encourage challenges or questions.
  • Discuss “parking lot” issues (roadblocks or decisions) in priority order; set time limits and either resolve issues or assign tasks to address them.
  • Encourage constructive disagreement and make it safe for people to disagree with leaders or peers in order to make the best decisions.
  • Document decisions and tasks, assign specific owners and due dates, and ensure everyone leaves the meeting clear on their most important task for the coming week.
  • Eliminate unnecessary meetings and prepare for a weekly execution meeting that reviews strategic progress and performance metrics; arrive prepared to speak to your results.
  • Before the weekly team meeting, review your metrics and projects, update the status in your dashboard, and draft brief status updates for each goal to ensure you are ready to discuss progress and next steps.
  • Hold the weekly team meeting at the same time every week with a standardized agenda so that attendees can build preparation into their routines.
Sources
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